The American Civil Liberties Union of the District of Columbia (ACLU-DC) seeks a smart, numbers-savvy, planning-oriented leader to oversee and manage its day-to-day financial management and organizational operations.
ACLU-DC is a nonprofit and nonpartisan organization that defends and protects those civil rights and liberties guaranteed by the U.S. Constitution, the Bill of Rights and the nation's and the District’s civil rights laws. ACLU-DC is the “state” affiliate of the national ACLU, which for nearly 100 years has served as the nation's premier guardian of the liberties that define our democracy. Together with the national ACLU, ACLU-DC works to advance civil liberties by employing litigation, public policy advocacy, public education, organizing, communications and social media to protect and promote a broad range of individual rights, including freedom of speech, racial justice, privacy, religious liberty, reproductive rights, LGBT rights, immigrant rights and rights for people with disabilities. The organization often works with broad coalitions locally and nationally.
The DC affiliate, with its main office on McPherson Square, currently has a $2.4 million operating budget and 12 staff positions. ACLU-DC is two separate non-profit organizations: the ACLU of the District of Columbia, a 501(c)(4) non-profit corporation that primarily engages in lobbying and advocacy, and the ACLU of the District of Columbia Foundation, a 501(c)(3) non-profit corporation that primarily engages in litigation and public education.
The Deputy Director of Operations will play a key role in shaping the overall vision of the organization’s work and increasing the effectiveness and capacity of ACLU-DC. The DDO will help set the annual and strategic plans, priorities, and budgets. The DDO will help staff, lay leaders and volunteers work effectively in a strategic manner focusing especially on internal management, oversight of the organization’s budgeting and financial operations, and facilitating a collaborative, strategic and efficient workflow among legal, legislative, communications, and development activities.
The Deputy Director of Operations will report to the Executive Director, assist the ED with the internal, day-to-day management of the organization and will serve on the ACLU-DC’s leadership team. The position is located in the ACLU-DC’s main office.
The Deputy Director of Operations will play a key role in shaping the overall vision of the organization’s work. The Director will help define the organization’s priorities, annual and strategic plans, and budgets. The Director will help staff, lay leaders, and volunteers work effectively in a strategic manner focusing especially on internal management, oversight of the organization’s budgeting and financial operations, and facilitating a collaborative, strategic and efficient workflow among, legal legislative, communications, and development activities. The Deputy Director reports to the Executive Director.
Major Job Responsibilities/Activities:
- Work closely with staff, accounting consultant firm, auditors, banks and other financial institutions to ensure the sound management of the ACLU's financial operations, including budgeting, payroll, receipts, disbursements, internal controls, audits, and internal and external financial reporting;
- Supervise and delegate bookkeeping and other accounting tasks to the Office Manager;
- Work with the Development team to track and report revenue to National ACLU and maintain the member/supporter donor database.
Personnel and Human Resources:
- Handle all staff personnel issues keeping the Executive Director apprised;
- Orient new employees and coordinate annual staff review process;
- Manage employee payroll and benefits programs, vacation and sick leave records, and personnel records;
- Maintain administrative manual;
- Issue administrative policies as necessary;
- Maintain staff on-boarding, orientation, and off-boarding materials;
- Develop and oversee procedures for recruitment and hiring, including compliance with diversity and inclusion goals.
- Supervise and collaborate with Office Manager to manage office operations;
- Maintain insurance policies, subscriptions and registrations to ensure compliance with legal standards;
- Oversee office space changes, purchases of equipment, supplies and furniture;
- Supervise information technology service providers to ensure reliable and efficient use of computers and other technology.
Board Administration, Inter- and Intra-Office Collaboration:
- Ensure that the decisions and vision of the Executive Director and Board of Directors are executed in a timely fashion.
- Coordinate and facilitate collaboration between legal, communications, and development departments: ensure work is coordinated strategically across departments, fits within the strategic plan, and that staff members provide regular reports;
- Facilitate communication between departments through regularly scheduled meetings;
- Work with staff to integrate new technologies and appropriate training as needed;
- Organize and staff the Board of Director’s Finance and Audit Committees;
- Complete National ACLU and other organizational surveys related to compensation and staffing;
- Prepare reports to staff and national office as necessary.
- Bachelor's degree plus six or more years of financial management experience in non-profit environment, or equivalent combination of education and experience;
- Two or more years of supervisory experience and demonstrated management skills and the ability to work with diverse people in a busy, sometimes stressful and fast-paced environment;
- A self-starter with the ability to juggle multiple deadlines and projects at once;
- Excellent computer skills, including proficiency with accounting or financial management software (INTACCT or a similar program), Microsoft Office Suite, and fundraising databases, as well as the ability to learn new programs;
- Experience with budgeting, financial management, and human resource management;
- Experience with and a high degree of comfort working with technology. Experience managing IT system, process and security is preferred;
- Excellent written, oral, and digital communication skills; a “quick study” on an array of issues and the ability to synthesize, analyze and articulate legal concepts and other complex issues to a wide variety of audiences;
- Demonstrated understanding and knowledge of and commitment to civil liberties, civil rights, and the ACLU of the District of Columbia's mission;
- A commitment to diversity; a personal approach that values the individual and respects differences of race, ethnicity, age, gender, sexual orientation, religion, ability and socio-economic circumstance, and able to work with diverse individuals within the organization and broader community;
- Some weekend and evening work may be required.
Essential Skills and Abilities:
- Excellent organizational and problem-solving skills.
- Strong self-motivation; ability to meet tight deadlines; adaptability; attention to detail.
- Ability to work collaboratively with diverse communities and people.
- Ability to provide clear direction, delegate well, and assume ultimate responsibility.
- Flexibility and willingness to learn new tools, technology, and resources.
Compensation and Benefits Salary based on market factors and individual experience and abilities. The current range is $90,000 - $110,000. Excellent benefits include paid time off, generous paid holidays, medical and dental insurance, 401k plan, life insurance, income replacement during illness through a combination of annual family and medical leave, short term disability and long-term disability insurance.
To Apply Send an application packet that includes a letter of interest, resume, brief writing sample, and three professional references to https://smrtr.io/3FPGv. Please indicate in your cover letter where you learned of this job opportunity. No phone calls, please.
Alternatively, application materials may be mailed to: ACLU of the District of Columbia, Attn: Human Resources, 915 15th St NW, 2nd Floor, Washington, DC 20005.
Application materials will be reviewed as received and will be accepted until the position is filled. To ensure full consideration, applicants are strongly encouraged to apply by January 15, 2020. The ACLU of the District of Columbia is an equal opportunity employer. We value a diverse workforce and an inclusive culture.
The ACLU of the District of Columbia encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity and expression, age, national origin, marital status, citizenship, disability, and veteran status.